Friday, 31 December 2010

Happy New Year!

Happy New Year!!







Congratulations to all the newly engaged couples.  2011 will be the most exciting year of your lives together.  Your love for one another will continue to grow as you get to plan the wedding of your dreams.  It doesn't stop at the wedding- the wedding isn't just an event, it's the beginning of a new life together.



Thank you to all of our suppliers.  Without you we wouldn't be the great company we are today, FlutterFly Events.  Wishing you a happy, safe and successful 2011.



To all our friends and family- we love you and look forward to spending another great year with you.



Cheers, love, safety, healthy and success.  Happy New Years 2011

Wedding Planning With Your Five Senses

Our five senses are something we unconsciously use everyday.  We smell, taste, hear, see and touch then quickly make judgments as to what we think about those interactions.  During a big celebration such as a wedding, people will pay a bit more attention to these interactions which is why they should be taken into consideration during the planning process.



Smell: Choose a special scent for your wedding day whether it be in the form of flowers, candles or a room spritzer.  When your guests walk into the reception they should smell something that is unique to you and your wedding. 


Taste:  Guests will always remember the food from a wedding. Have a tasting with your caterer and give special thought to any pre-dinner canapés and the starter course as these will set the tone for the rest of the meal. 


Sound:  Good music can make or break the life of a party.  Spend a good amount of time putting together a playlist and communicate with your musician/DJ in the run up to the big day.  Opt for a live band where possible but if your budget doesn’t stretch that far then there are some phenomenal DJs who are known to get all of the guests on the dancefloor. 


Vision:  Guests will be seated for a long time so put extra effort into the look of your banqueting tables by creating something that’s visually interesting to the eyes.  Try having two to three different flowers on the table for a variety of floral textures, or use a mix of sharp and soft edged décor, or try mixing shapes and sizes of tables and chairs. 


Touch:  Use table linen that has a nice feel to it.  Arms and elbows will be resting on the table and you want to give your guests a nice napkin to dab their chins with after the wedding cake.  You’ll be surprised how many guests remember the small details!

Sunday, 26 December 2010

First Steps of Planning Your Wedding

Congratulations you're ENGAGED!!! 





You've never planned a wedding before so where do you start? 


Step 1: Get Focused
·       Set your budget.  Figure out realistically how much you have to spend on your wedding
·       Guest list.  What size wedding do you want?  Together with your fiancé and family, write down a must list and a maybe list


 


Step 2: Location
·       Where do you want to get married? In your hometown? Destination wedding?
·       The style of wedding you want to have will reflect the venues you start to look at




Step 3: Style
·       Focus on what YOU want, not what others have told you. 
·       Sit down as a couple and discuss your dream wedding.  Flip through magazines and browse the web for things you like and dislike.  StyleMePretty
·       Start thinking about style of wedding- classic, traditional, elegant, modern, whimsical, formal, informal, etc.


Step 4: Prioritize
·       What’s truly involved- focus on priorities
·       Is good reception music high up on your priority list, or would you rather plug in an iPod and splurge on flowers?
·       What’s important to you?  Start budgeting for your priorities.  Fill out priority worksheet provided by FlutterFly Events (contact us for your worksheet)


Step 5: Find Dream Team
·       Find wedding vendors to match your budget and complement your style and personality
·       Ask friends and family for vendor referrals
·       Make sure you get along with your vendors, as well as being confident in their work.  They will be with you throughout your engagement and you want to share this wonderful experience with someone you can have fun with


Step 6: Design
·       Pick your colour scheme and theme, if you have one.  This influences everything from save the dates to the dress to flowers and food
·       Think about additional design touches such as lighting, furniture and décor
·       Choosing your colour palette:
What are your favourite colours?
What does your venue look like?
What season will your wedding take place?
Pair cool colours with warm colours?
Start with two colours, three at the most.


Friday, 17 December 2010

Reduce, Re-use, Recycle

Flowers are at the heart of every wedding.  When you hear the word, "wedding" you most likely have visuals of a man, woman, a white dress and lots of fluffy wedding flowers.  Right?   You may envision an aisle runner lined with hundreds of white hydrangeas, or your banqueting tables having large vases overflowing with beautiful pink orchids, but then comes the reality... wedding flowers are a pricey business.   Can you still have your hydrangeas and orchids even if you don't have an enormous budget? Sure you can, just be honest with your florist about your budget and think about the following tips:



1. Reduce:  A couple of statement flower arrangement will be more stunning and remarkable over multiple small arrangements.   Together with your florist, try to come up with something that will create a talking point throughout the evening.   Note: Guests are likely to remember larger arrangements.







2.  Re-Use: Gather up your wedding party and have them transfer the wedding flowers used at the Ceremony, and bring them to the Reception.  Flowers can be used in places such as the restrooms, mantels, fireplaces, bars, etc.  A move like this must be planned well in advance so there aren't any delays at the Reception venue.  If you're travelling a long distance speak to your florist about transporting the flowers.





3.  Recycle:  If you're having a party on the eve of your wedding, why not re-use the flowers somewhere at the wedding the following day?  Similarly, think about ways you can use flowers and herbs for the Ceremony, cocktail reception and dinner.  For example, use bunches of lavender to decorate an Escort Card table during the cocktail reception, then have someone place a bundle of lavender on top of each napkin before dinner.  You get to recycle the lavender that was originally purchased for decorating the Escort Card table! Win/Win

Tuesday, 14 December 2010

Rocky Mountain Wedding

TV News Reporter and my friend from the University of Colorado at Boulder, Valerie Castro, got married to her lovely fiance, Chris Mosher, in a stunning Rocky Mountain wedding this past September.   The marriage took place at the Chapel at Red Rocks in Morrison, Colorado, and a reception followed at the Terrace Gardens Ken Caryl.  



As always, the Colorado weather held up beautifully and the sun was beaming against the famous Red Rocks.  Every well known musician in the world wants to perform at the Red Rocks Amphitheater and to get married there is a real treat.  Their wedding photographer, Lindsay Pierce, captured the day wonderfully and managed to get the bride and groom to roam through the fields for some contemporary photography.



The bride looked gorgeous in her Pronovias and carried a bouquet of lilac, hydrangeas, roses and orchids.  



Details:  Instead of a Champagne toast, they toasted with a liquor called Aguardiente which is the national drink of Colombia.  The bride's mother's side of the family is Colombian so it was a special touch that made the family and friends feel close to one another.  The Aguardiente is what led to the idea of tailor made shot glasses as wedding favors!  And of course, they also made sure the DJ played lots of Latin music.  The DJ did such an incredible job that the bride and groom extended the music license three times on the evening!





Monday, 6 December 2010

Guest Management

Having a database or tracker for your wedding guests is uber important.  You need to store important information such as guests attending, mailing address and assigned seating.  Here are some tips on how to go about staying organized:



Set up a guest tracker in a user friendly program such as Excel.    My tracker has 15 columns but adjust yours to the way you're organizing your reception.  These are my columns:



Guest Name

Mailing Address

Phone Number

Email Address

Reply Card Number

Date Invitation Mailed

Date RSVP Received

RSVP Accepted

Attending Ceremony

Attending Reception

Meal Preference

Dietary Requirements

Table Number

Gift Received

Date Thank you Card Mailed



Let us know what else you have in your guest management system.  We'd love to hear from you.



Saturday, 4 December 2010

A Winter Wedding in London II

As a follow up to our previous post on Kayleigh and Dan's upcoming wedding, we'd like to take this time to thank all of the vendors who have offered their services for this special wedding.  Kayleigh and Dan will have their ceremony at St. Thomas' Catholic Church Wandsworth, followed by a reception at Selsdon Park and Golf Club on Saturday 19th of February 2011.



Some of the below vendors are no longer involved in this wedding due to a change in date and venue, but we'd like to thank them for offering their time and services/products for such a special couple:



Athena Network

Renata- All About Pearls

Eltham Palace

Sarah Jagger

Euphoric Flowers

Blue Strawberry

Payne and Gunter

Acclaim Food

Vsj Marquee Hire

Drake Algar Flowers

Young Guns UK

Giles Penfound

Unique Thinking and the Windjammer Landing in St. Lucia

Beautiful Bosom

Pearl Pictures

Move Three Sixty

Gift of Bio Energy

Parfum Parfait

Kerry McNair Photography

Cherry Crimp

Palecek-Principles

The Hire Emporium 

National Coach Hire

Nicole's make-up and hair

John Vassallo

Frank Noon

Monday, 29 November 2010

Staircases With A Difference

Get creative with staircases to make them into unforgettable, grand, beautiful stairs.  Our examples show stairs with flowers, stairs with faux flowers, stairs with foliage, stairs with balloons and stairs lined with hurricane lamps.   Hope this inspires you!





Credits:

Inside Weddings

Lloyd Dobbie

Source

Tuesday, 23 November 2010

A Winter Wedding in London





Bride-to-be Kayleigh Brannan is one of the friendliest, personable, funniest and caring people I have ever met.  She's only 21 years old and has cancer from a brain tumour.  Kayleigh is thought to have two to six months left to live but with her positive attitude and ability to love everyone around her, there is hope.



In October 2010 there was an article in the South London Newspaper and The Evening Standard about Kayleigh's condition and how she wanted to get married to Dan as soon as possible.  Since the articles, many wedding vendors have come together to offer their services or products on a complimentary basis.



Kayleigh and fiance, Dan, have set their wedding date for 29th January 2011 as the 30th of Jan holds great significance for them as a couple.  They will have their reception on the 29th then be whisked away in the wee hours of the morning on the 30th and spend the entire day together as Mr and Mrs.  


There will be a fund-raising for them this Saturday the 27th of November in South London.  If you'd like to attend, or donate any services, please contact Erika at weddings@flutterflyevents.com or on 020 536 9160 / 0787 217 1660.  


Wedding Planning Begins


I ask Kayleigh to describe her perfect venue.  She gives me words such as, "greenery, beautiful, princess, castle, water".   I knew right then that Eltham Palace would be the perfect suitor in this fairlytale wedding. 


17 November 2010
Myself, Kayleigh and Dan's parents meet at Eltham Palace.  Kayleigh says, "Erika, you read my mind. I can't believe it. This is perfect!"  Sarah from the Events team showed us around then we had a two hour meeting to discuss the suppliers that have come forward to offer their services.  We haven't signed a contract with Eltham as of today because we need to work out the honeymoon to see if this fits with the overall budget.     **All suppliers will be mentioned in an upcoming blog post.  


Wedding Party
8 bridesmaids, 6 groomsman, 4 flowers girls and one pageboy.  


Design Ideas
- Rose Pink and Ivory colour scheme
- Bride loves Peonies, Gerberas, stocks and delphiniums
- Kayleigh would love to add height to each banqueting table.  She wants the vase stem filled with swarovski crystals and the bowl filled with impact flowers such as stocks and delphiniums but also some round feminine flowers like a rose.   


Music
- A Rat Pack band will play during the canapes reception, followed by a DJ for after dinner dancing


Catering
- We're currently working on the catering but it looks like some canapes, a two course meal and a cheeseboard around 9:30pm.  


Next big task to tackle:  The Honeymoon.    
The honeymoon is extremely important to Kayleigh and Dan as they want to spend good quality time together after the wedding.  


More to come on Kayleigh and Dan. 


Thursday, 18 November 2010

Ask Our London Wedding Photographer

Jemma Watts from Pearl Pictures has been shooting London weddings for over 10 years.  With a contemporary style that will last a lifetime, Jemma's work has been featured in various magazines.  She has a charming personality that will make sure you're at ease in front of the camera, and her albums are truly one of a kind.   I asked Jemma a few questions about the photography industry in the UK and here's what she had to say:









Brides can spend anywhere from £400 to upward of £4,000 on their wedding photography depending on their budget and priorities. Price excluded, what should a couple look for in their photographer?


Couples should look for Personality and Professionalism, and of course the style of photography.


In my opinion, personality and the ability to connect with the couple is just as important as photographic talent. The images always reflect the feelings of the photographer on the day. Most couples don’t realise until the wedding day how much time they will be spending with their photographer, and a lot of this time can be quite intimate.


It is especially important to get on well with the bride. The bride needs to feel comfortable and the photographer more like a ‘friend’ than a supplier. When I walk into the room where the bride is getting ready, it is important that she feels like I am part of the party, we get on well and she can totally relax with me at this very nerve-racking stage of the day.


Together with the importance of personality comes the high level of professionalism. This comes in the form of how knowledgable the photographer is about shooting weddings and the service that they offer. Each couple must feel that they are the only photographer’s client. The majority of couples will not have commissioned a photographer before and will not know what to expect. The photographer’s job is to put them at ease, make them feel special, and guide them through the proceedure of the day’s photography. Of course, at the end of this, the photographer has to produce a wonderful set of images that will last for a lifetime of happy memories!


The couple should always ask how much experience the photographer has. With my years of experience I know more about the proceedure of the day than they do. Quite often I am helping them all as well as photographing – answering phones, doors, directing where to put the flowers, at what point the bridesmaids should get ready, where a button hole goes. Once I even had a groom call me and ask what he should say in his speech! I like to think that I offer a service that goes way beyond the duties of just photographing the day.  Lovely


There are some exceptionally talented photographers who shoot weddings as a part-time job.  What do you think of this?


Nearly all wedding photographers have started out as part-time. Many commercial photographers will shoot their friends’ weddings which lead them on by word of mouth to shoot more weddings. This is exactly how I started out. It was only after many years of shooting weddings part-time that I decided to start a business dedicated to this, in fact I run two businesses side by side now – Jemma Watts Photography for my commercial work and Pearl Pictures for the weddings. It means I am extremely busy but I get the best of both worlds!


One major difference between the full-time and part-time wedding photographer is the sevice and products that they are able to offer. The full-time wedding photographer will be emersed in the business, their marketing will be more prolific and influential, their knowledge of the wedding industry will be more in-depth. They will be up-to-date with all the lastest developments in products that they can offer. Above all they have more time to devote to the service they offer their couples.


For example, I offer a lot of ‘after care’ to my clients in the form of album design, meeting to discuss how they can best display their images, and getting all their prints sorted for them. I am also available round the clock to answer any questions leading up to their big day.






How far in advance does someone need to find their wedding photographer?  


The sooner the better so that they can be assured the photographer is free on their date. There is always a hierachy in the order in which things are booked for the big day. I would say that photography is best booked once the venue has been sorted.


There are some dates in the year that are more popular than others, i.e. bank holidays, July, August and early September. These dates need to booked as soon as they are known.




What's your thought on a second photographer during the wedding day?  


I always recommend using a second photographer once the number of guests exceeds 120. Any more guests than this and it gets difficult for one photographer to capture as many of them as possible throughout the reception.


It is always great to have a second photographer if the couple would like to have both of them photographed during the getting ready stage of the day and they are in separate locations.




I've noticed that a lot of photographers aren't offering an album with their package or service price anymore.  Why is that?


One major issue, I feel, is that the quality of some of the albums offered within the price package are not of a good standard. An album must last a lifetime and longer, you want your grandchildren to be able to look through it, and for this you need to purchase a high quality product. Couples do not want one where the binding or quality of the cover disintergrates or fades with time. A good quality album is expensive, and therefore is an expense that should not be decided without much thought. I offer Queensberry albums which are the best on the market today.


An album is a very considered decision and there are a few different styles on the market these days – classic, photobook, contemporary etc. It may be hard for the couple to decide early on which style they would like. Sometimes it is better to wait until they have seen the photos, to see which style best suites the look of their wedding. I always offer albums which can be bought at any stage before or after the big day.


Also, it is quite common for albums to be given as wedding gifts. Many guests might want to use this instead for their album.


Is it important that the photographer who shoots the wedding do the post production and re-touches afterward?  


In a word, yes. Each photographer has their own style and this can be shown in the final image after post production. Now that we are in the digital age, images always need to be adjusted to give them depth and contrast, otherwise they are very ‘flat’ looking. In the ‘old days’ this was determined by which film the photographer chose to shoot on. Each photographer would have their preference to film type depending on their style. Now we have to do this in post-production.


What's included in your packages/services?


I offer an online gallery where friends and family can purchase prints. I offer a preview book which displays all images from the day as thumbnails with reference numbers. This is very useful when choosing images for the albums or for enlarged prints. I offer six prints of the couple’s choice at an enlarged size of 9x6, and finally a CD with all images from the day as low resolution, good for viewing easily on screen and for email.


I offer a discount on the album if purchased at the time of booking and a lesser discount if booked within two months of the wedding.


I also offer a high resolution disc as an extra cost, or a reduced cost if ordered at the time of booking.


Excellent advice and information.  Thank you Jemma!






Pictures by Jemma Watts of Pearl Pictures

Tuesday, 16 November 2010

Wedding Design- Wedding Tip 1

Wedding Tip 1:



In my first series of wedding design tips I've decided to talk about decorating the bar.  You can always tell if my team and I have helped plan a wedding by looking at the design of the bar.  I always suggest that some sort of decoration go on each end of the bar so it doesn't look like an ordinary bar at an ordinary pub. Place large vases on each end and fill them with flowers or fruits that are in theme with the rest of the decor.

Monday, 8 November 2010

A Treat for the Ladies

I came across these unique hats during an office clean out over the weekend.  Kate Davison has been a Milliner for 11 years with a client base in the UK and internationally.  These hats would be suitable for brides, mums, bridesmaids and guests with a vibrant and bold personality.



Friday, 5 November 2010

Sri Lankan Elephants meet Canadian Maple Leafs

One of the best things about being a wedding coordinator in London is working with International couples and learning about their customs and traditions.   One of our recent couple's flew in from Canada to get married at the Royal College of Greenwich in London.  The bride had been living in Canada for the past few years but grew up in London so decided the best place for her nuptials would be in her home city.  



The couple met in Cuba so they jazzed up the cocktail reception with a hot shot Cuban Band, Tony Danger, and continued with the Cuban theme by surprising the guests with a sexy Cuban dance for their first dance as husband and wife.   The ceremony started with traditional Sri Lankan Buddhist steel drummers dancing down the aisle, followed by the groom, bridesmaids, father of the bride and bride.   During the signing of the Registrar, the groom had the song Brown Eyed Girl playing on the speakers, but rather than playing the traditional vocals, "Brown Eyed Girl" he had dubbed it to sing,  "Brown Eyed Amanda" which is the bride's first name.   Guests were crying and laughing.



After the swanky Cuban cocktail reception, 190 guests made way to the dining room where they found a hand carved wooden elephant with a maple leaf tied to the foot.  The elephant is a symbol of good luck in Sri Lanka, and the Maple Leaf is the national symbol in Canada.  It was the first time I'd seen every single guest take their wedding favour home.  The after party was moved to the undercroft where there was an open bar, a video booth and a 12 piece band all the way from Sri Lanka!  The venue closed at midnight and many of the guests hopped on the Thames Clipper to take a midnight cruise down London's River Thames.  It was a magical evening.





Photographer: Peter Darvin

Monday, 1 November 2010

Wedding Stationery Tips

When talking to newly engaged couples, whether they're based in America, Canada, Australia or the UK, the same topic always comes up: "Erika, what is your opinion on wedding stationery?"   I could go on and on about the importance of stationery for an entire day but instead I'm going to furnish you with some of my favourite wedding stationery tips.  If you want some further information on wedding stationery wording and etiquette, then visit my previous post.





1. Your invitation sets the overall tone for the wedding.  Be sure it reflects the style or theme of your event.    Example: If you're having a formal and elegant wedding, make sure your stationery is elegant and formal in terms of font, paper stock and embellishments, so your guests know what to expect.


2. Though not necessary, save-the-date cards increase excitement for your special event and will give you a better sense of how many people to expect at the wedding.  Plus, more people are likely to show up at the wedding as they won't book plans during your wedding week/end


3. The envelope is the first impression of the wedding so make sure it stands out by using a calligrapher, good penmanship, exquisite stamps, or a gorgeous embellishment


4. Create a consistent look across all your wedding stationery, including: save the dates, invitations, order of service, place cards, menus, and Thanks Yous 


If you'd like any creative ideas please feel free to contact us.  Happy New Years Eve! 










Sunday, 24 October 2010

Trials and Tastings

We wanted to stress the importance of testing your vendors products or services before using them on the biggest day of your life.   Today we'll talk about the food and beverage tastings and hair and make-up trials.



Always always always meet with your Caterer for a full tasting.  Try everything you will serve your guests from the canapes to the dessert and wines.  Guests will always remember the food from an event so you want to get this one right.  At the tasting you want to check out the china, glassware, linen, cutlery, table accessories, and chairs so you can start to design the look of your tables and dining room.  It's okay to play with your food and mix and match plates until you find something suitable to your style.   Feel free to suggest mixing and matching different dishes as well.  This is your wedding and you want it to be oh so scrumptious.



I suggest going for a hair and make-up trial approximately one month prior to the wedding day.  Any earlier and a new style might show up on the runway and you'll have to pay your stylist for another trial.  Any later risks time pressures and in some cases skin reactions to make-up products.    Bring pictures, hair accessories and your veil to the trial.







Food pics: Create

Woman: Love My Dress Blog

Wednesday, 20 October 2010

Worldwide Weddings and Honeymoons

I'm absolutely tickled that two of my wedding planning tips have landed in this month's Worldwide Weddings and Honeymoons Magazine.   Find the tips in the "8 steps to an A-list style wedding" section of the magazine.





Friday, 15 October 2010

Wedding Planning Do's and Don'ts

Happy Friday!  Below are just a few of my favorite wedding planning do's and don'ts.  For a complete list of do's and don'ts contact us for your free copy.



DO check if your vendors include VAT in their price.  An extra 17.5% can be huge (20% in Jan 2011)





DON'T assume that your Minister, Registrar or Rabbi will be available on your wedding day just because your venue is available.  Always check availability of both officiant and venue before booking.



DO ask your florist for a sample centrepiece for the tasting.  Your vision and the florist could be totally different.



DON'T get upset if a detail is out of place on the wedding day. Guests will only see the end result and not the planning.  They will think it was meant to be like that so go ahead and play along!



DO order extra thank you notes.  It's better to pay a little bit more during during your first purchase than a large fee for a few more.  People will send you gifts that didn't attend the wedding and you will naturally make mistakes when writing the thanks yous.



DON'T wear sticky lip-gloss if you're wearing a veil.  The veil can get stuck to your lips and turn into a quick annoyance and sticky mess

Wednesday, 13 October 2010

Thursday, 7 October 2010

EmersonMade Blooms

We've come across these lovely hand-stiched and hand dyed flowers from EmersonMade a couple of times now and wanted to share the beauty of these blooms with you.   Enjoy, lovlies